Free Online Email Signature Generator
Build a clean, responsive HTML email signature and copy it into Gmail or Outlook.
Preview
About the Email Signature Generator
This generator builds a table-based HTML email signature from your contact details and shows a live preview as you type. The output uses inline styles, which is the format email clients understand most reliably, and can be copied as rich content, copied as HTML, or downloaded as a standalone file. It is aimed at freelancers, small teams, and anyone who wants a consistent sign-off in Gmail, Outlook, or another mail client.
How to use it
- Fill in your name, job title, company, email, phone, website, and address. Empty fields are left out.
- Optionally paste a public image URL for your photo and choose an accent colour.
- Check the preview and the generated HTML; both update as you edit.
- Click Copy signature and paste into your mail client's signature editor.
- If rich copy is unavailable, use Copy HTML or Download HTML instead.
A practical example
A freelancer might use a headshot hosted on their portfolio, set the accent to their brand colour, and keep the signature to a name, role, email, phone, and website. The generated block puts the photo in a circular frame, styles the job title in the accent colour, and adds a thin coloured rule above a small "Sent from" line. That keeps the signature recognisable without the large image banners that many clients block.
Compatibility, limits, and privacy
Rich copy uses the Clipboard API, which not every browser supports; when it fails, the HTML buttons still work. Email clients vary in how much CSS they keep, so a signature that looks perfect in the preview may shift in Outlook or be reformatted by Gmail. The photo and website fields accept only http or https URLs, so a local file path will not work, and the photo must stay publicly reachable for recipients to see it. Fields are HTML-escaped and nothing is uploaded; the signature is assembled entirely in your browser.
Frequently asked questions
Why did "Copy signature" show an error?
Rich clipboard copying needs browser support for the Clipboard API. Use "Copy HTML" and paste that into your signature settings instead.
Will the signature look identical in every email client?
Not always. Inline table styles improve consistency, but clients such as Outlook and Gmail may strip or adjust images, fonts, and spacing.
Can I use a photo from my computer?
No. The photo field expects a public http or https image URL, so upload the image somewhere accessible first and paste its link.
Related tools: Handwritten Signature Creator, Invoice Generator, Privacy Policy Generator.