Free Online Time Card Calculator
Build a weekly time card and calculate hours per day.
| Day | Date | Clock in | Clock out | Break (min) | Hours |
|---|
Overtime is estimated after 40 weekly hours. The printed summary includes the employee name, the week ending date, the daily rows, totals, and a signature line. The CSV file uses the same rows and can be opened in a spreadsheet. All times stay in your browser.
About the Time Card Calculator
A time card is a weekly record of when an employee started and stopped work, how long their unpaid breaks were, and how many hours that adds up to. It sits between raw clock data and payroll, so mistakes are expensive in both directions. This calculator gives you a clean seven-day grid, calculates each day as you type, totals the week, separates regular time from overtime, and produces a printable summary and a CSV file without sending any data to a server.
Entering the week
Start with the employee name and the week ending date. The date determines the seven calendar days shown in the table, with the chosen date as the final day. Change the week ending date and every row updates to the corresponding dates, which makes it easy to prepare several weeks in a row. Each row accepts a clock-in time, a clock-out time, and a break in minutes. Leave a row empty if the employee did not work that day. The calculator updates the daily hours and weekly totals immediately.
Overnight shifts and breaks
If a clock-out time is earlier than the clock-in time, the shift is treated as crossing midnight and twenty-four hours are added before the break is subtracted. A break longer than the shift reduces that day to zero rather than producing negative hours. Rows that contain only one time are flagged and excluded from the total, so an accidental half entry does not distort the week. Daily values are shown to two decimal places, which matches the common hundredths-of-an-hour convention used by payroll systems.
Regular time, overtime, and exports
Weekly hours above forty are reported as overtime for estimation purposes. The printable summary repeats the employee, week ending date, daily rows, totals, and a signature area, and it is laid out to fit a single page. The CSV download includes the day, date, clock times, break minutes, and daily hours, with a totals section at the bottom. CSV files open in Excel, Numbers, Google Sheets, and most payroll import tools.
Frequently asked questions
Is the overtime rule always forty hours?
No. Forty hours is a common default, but rules vary. This tool uses forty as a fixed estimate; check your local requirements.
Can I print more than one week at a time?
The tool prints the current week. Change the week ending date and print again for additional weeks.
Where is my data stored?
Nowhere. The calculations run in the browser and nothing is uploaded or saved between visits.